Job Description

ASSOCIATE PRODUCER, Creative Services

We are a National Destination Management company with over 13 offices nationwide and over 250 Team Members and growing. We are the collaborators, event planners, logistics coordinators, innovators, creators, and dreamers who do what we love with a passion to please. We have over 57 industry awards as a demonstration of our commitment to excellence. Come be part of this award-winning team!

OPTIMAL CANDIDATE:

As an Associate Producer, you will play a strategic role on a strong team as it continually strives to over-deliver on client expectations. Hello! Destination Management specializes in Destination Management Services as well as the design and production of special events. We are looking for a career-minded individual who thrives in a fast-paced, high-energy work environment where excellence is the norm. The successful team player will be innovative and able to apply creative solutions to client proposal requests. They will possess 1 year hospitality experience.

:

The Associate Producer is a deadline driven position that requires critical thinking and basic knowledge of event planning, food and beverage logistics, and entertainment and design. This position requires attention to detail, organization, precise oral and written communication, multi-tasking, meeting deadlines, cooperation, teamwork, creativity, ability to work independently as well as collaboratively with co-workers, a polished demeanor and resourcefulness. Position requires the ability to design and create DMC experiences and proposal writing.

WORK HOURS:

This is an hourly position, Monday through Friday, with a minimum requirement of 40 hours a week. Based on client requests and projects some nights and weekends may be required.

POSITION SUMMARY 

The Associate Producer, Creative supports the development, presentation, coordination, and execution of creative event solutions. Working collaboratively with the Creative Services team, Account Executives, suppliers, and operational teams, this role helps transform client objectives into compelling concepts and supports those ideas from initial proposal development through production and onsite execution. 

KEY RESPONSIBILITIES 

Supplier & Resource Development 

• Source and communicate with suppliers and creative partners to obtain availability, pricing, specifications, imagery, and supporting materials needed for proposal development. 

• Maintain supplier relationships while identifying new products, experiences, resources, and creative partners that expand and refresh the team's offerings. 

• Maintain and organize creative concept libraries, imagery, tablescape references, supplier resources, and successful program inspiration for future use. 

• Share relevant supplier updates and new creative resources with the broader team. 

CREATIVE DEVELOPMENT & PROPOSAL SUPPORT 

• Support the Creative Team in developing concepts, experiences, and event solutions for client proposals and RFP responses. 

• Assist with creative proposal and presentation development, including research, content development, imagery, formatting, revisions, promotional links, and supporting materials. 

• Research themes, entertainment, décor, activations, venues, experiential elements, tablescapes, and emerging event trends to provide fresh inspiration and solution-based recommendations. 

• Collaborate with Creative Services and Account Executives to ensure concepts align with client objectives, program requirements, destination opportunities, operational considerations, and budget parameters. 

• Create and update diagrams, visual references, presentation assets, and other creative support materials as needed. 

COSTING, DOCUMENTATION & PRODUCTION COORDINATION 

• Assist with cost development and supporting documentation, including building cost sheets when appropriate and gathering backup documentation for contracts.  

• Support special permit documentation, including diagrams, performance descriptions, and permission-letter templates when required.  

• Develop and maintain production schedules, diagrams, and supporting operational documents for assigned programs. 

CREATIVE-TO-PRODUCTION TRANSITION 

• Support the transition of approved creative concepts from proposal through production, helping ensure the original creative intent is clearly communicated to operational teams and suppliers. 

• Assist with program site design, load-in, and onsite execution for programs supported through the creative-development process. 

• Assume expanded operational ownership of selected programs as appropriate for learning, development, and increased responsibility.  

COMPENSATION:

• This position offers an hourly salary with overtime possibilities.
• Company provides laptop, mileage reimbursement.
• Benefits include Health and 401K program.
• Remote working capabilities

Equal Opportunity Employer (EEO) Statement

Hello! Destination Management is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, marital status, sexual orientation, gender identity, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.

ADA Essential Functions Statement

The tasks listed above represent the essential functions of the position. Additional duties may be assigned as needed. Candidates must be able to perform these essential functions with or without reasonable accommodation.

Physical & Environmental Requirement

This position requires the ability to remain in a stationary position, move about the workplace, and operate standard office equipment. Physical requirements are described using ADA - compliant, non - exclusionary language.

Reasonable Accommodation Statement

We are committed to providing reasonable accommodations to individuals with disabilities to enable successful performance of essential job functions. If you need accommodation during the application or employment process, please notify Human Resources.

Pay Transparency Notice

Where required by applicable law, we disclose a good faith compensation range that reflects what we reasonably expect to pay at the time of hire for this role. The actual offer may vary based on factors such as job-related skills, experience, education, certifications, and market conditions. For locations without a pay range disclosure requirement, candidates may still request the pay scale for this role during the process. We do not request or rely on salary history where prohibited by law.

At-will Employment

As an employee of Hello! Destination Management, your employment has been and continues to be “at-will.” This means that during the course of employment with the Company, employees are free to terminate their employment with the Company at any time, with or without a reason, and the Company has the right to terminate employees at any time, with or without a reason. Although the Company may choose to terminate an employee for cause, cause is not required. No one other than the President of the Company has the authority to alter this at-will employment arrangement, to enter into an agreement for employment for a specified period of time, or to make any agreement contrary to this at-will arrangement. Furthermore, any such agreement must be in writing and must be signed by the President of the Company.

Disclaimer

This is not a comprehensive listing of duties and responsibilities. Duties, responsibilities, and activities may change at any time with or without notice to meet evolving business needs.

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